The IRS Mileage Reimbursement Rate has increased to $0.670/mile effective 01/01/2024.  Any mileage reimbursement being submitted for travel before January 1, 2024, will be reimbursed at the old rate of $0.655/mile.

If you are submitting your requests electronically on Informed K-12 , the 2024 rate has been added so you will just need to click on the drop-down box and chose the appropriate rate.

New forms were approved prior to the start of this school year. If you have not started using the new forms, please do.  Soon, any claim for expense submitted on the old form will be sent back, delaying the reimbursement process.

The new forms can be found in these locations:

• Shared Google Drive - Financial Resources
• Claim for Expense Forms - Tahoma School District (tahomasd.us)
• Claim for Expense - Misc (boarddocs.com)
• Claim for Expense - Mileage (boarddocs.com)
• 6213F-2a Claim for Expense - Travel.pdf (boarddocs.com)

As in previous years, below are some quick reminders regarding claim for expense forms:

Expense Form Reminders:

• Claim for Expenses are for employees ONLY.
• Please fill out 1 Claim for Expense Form per month.
• Any Claim for Expense Forms turned in must be completely filled out. If there is missing information, the form will be sent back which can potentially delay payment processing.

Mileage Reimbursement:

• Use District Mileage Charge when applicable.
• When traveling to locations not listed on the District Mileage Chart, attach a printout of a map such as Google Maps or MapQuest.
• Mileage should be rounded to the nearest 10^thof a mile (ex 4.7 miles).
• Per Procedure 6213P, mileage to and from home is not reimbursable.

General Notes:

• Original receipts are required for reimbursement.
• Reimbursable purchase receipts should not include any personal items. Please make reimbursable and personal purchases on separate receipts.
• Provide detailed receipts that show your payment method.
• All District supplies, materials, product, etc., must be delivered to a Tahoma School District location for complete processing. Items should not be delivered to the employee’s home.
• For purchases made online or out of state where sales taxes are not charged, the tax amount will still be calculated, submitted to WA State DOR and charged to your budget during the reimbursement process.